- Assess the work – Before you can, or should, make any changes to your workspaces you should get a solid understanding of the work and how your employees do that work. Talk directly to employees to get a feel for who they interact with on a daily basis and how they interact. Is their interaction via email, phone or person-to-person? Each will require a different workspace set up.
- Privacy – Think about the privacy employees may need to do their job. If they’re regularly handling sensitive information, how can you ensure confidentiality? Confidentiality doesn’t necessarily translate into needing an office. Think creatively about how you can accommodate their work, while utilizing the space you have.
- Workplace vision – Once you have a good idea of the work and how they do it, you can merge that with your work environment vision. If you want to increase the collaboration of your employees, design workspaces that allow you to do that such as common areas or small conference rooms.
- Re-Use – While it may be difficult to move walls if your space is set up with offices, cubicles tend to be modular and can be changed and adjusted in a variety of ways. Cubes can me made larger to house a couple employees or could even be used to create small conference room walls. Think creatively before purchasing more materials, likely what you have can be repurposed.
As you make office changes, be mindful of how those changes will affect employee morale. While office set-up can go a long way to promoting an environment of collaboration and teamwork, you don’t want it to undermine morale. Involve the team in the redesign to create a workspace that everyone feels is their own.